Quick Summary:- If you are an Outlook for Mac ( OLM) user and frustrated with chunks of emails in your inbox. Then, you can free up space from OLM inbox by archiving Outlook for Mac OLM data files to computer.

Outlook for Mac is a wonderful email client, but just like every other email service in this computer world, not even a single piece of email information is immune from data loss, corruption or even accidental errors.

May 19, 2020 Follow the steps below to export mail items to an archive file in the latest versions of Outlook for Mac. Open Outlook for Mac on your Mac and go to the “ Tools ” tab and select “ Export.” A new wizard “ Export to Archive File (.olm) ” will appear on the screen; select the items that you want to export to the archive file and click. Access archived emails from Navigation Pane If you have opened the archived.pst file already in Microsoft Outlook, just shift to the Mail view, and then click to open the Archives folder or its subfolders in the Navigation pane. Then you can see the archived emails.

Some reasons for Archiving Outlook for Mac emails:-

• Backing up OLM emails or Archiving Outlook for Mac OLM emails, folders, contacts, calendars regularly helps to restore email data after OLM file corruption.
• OLM data when exported into other formats (like PST) is accessible in multiple environments ( such as MS Outlook and Windows).
• Archive of OLM emails and other data items not only reduces the size of inbox but also enhances the efficiency of Outlook for Mac.

Taking a backup of Outlook for Mac 2016 ( or previous editions) can be done manually. But, these manual solutions are more time consuming and requires heroic patience for exporting each data item from OLM to your desktop location one by one. Hence, you can archive Outlook for Mac OLM emails locally using an automated solution. BitRecover OLM Converter is a trustworthy software to backup Microsoft Outlook for Mac 2019, Outlook for Mac 2016, Outlook for Mac 2011 emails, contacts, calendars, etc. You can archive Outlook for Mac OLM emails and other data items to different file formats and save them locally as an archive file.

How to Archive Outlook for Mac OLM Emails ?

Follow these steps to archive Outlook for Mac OLM data files:-

Outlook For Mac Archive Mail Outlook

1. Launch BitRecover OLM Archive software.
2. Under select file/ folder option, browse OLM files to archive them.
3. Choose desired saving format in order to archive OLM data files.
4. Save the resultant archive OLM email file at a desired path.
5. Start to archive Outlook for Mac emails to computer.

Can the Outlook for Mac OLM Archive Files be used in Windows Environment ?

Outlook For Mac Archive Mailbox

Frequently many users want to access OLM data in Windows environment. But manually when you do the export process of OLM data, then it is backed up in .olm format itself. Hence, if you want to open these OLM files into a Microsoft email client like MS Outlook for Windows environment, then it can’t be opened there. Unless one can’t use an OLM to PST converter, till then Outlook for Mac files will not be viewable or opened there. Since Outlook for Mac does not have any option to export OLM data items to PST. So, the best and most effective solution is to use an automated software like the BitRecover Outlook for Mac OLM Archive tool.

Now, follow these steps to archive Outlook for Mac to PST:

Firstly, download the sofwtare on Windows machine.

Note:- The free demo version of software allows to convert first 25 items from each OLM folder to the selected file format. Please switch to the licensed version for unlimited archiving of Outlook for Mac OLM emails locally.

Step1:- Then, install and run it properly. Read the instructions carefully.

Step2:- Now, choose the OLM emails by using the dual options: Select files or Select folder option.

Step3:- Thereafter, enable the folders whose data you want to archive in a file.

Outlook For Mac Free Download

Step4:- After this, choose PST saving format from the software.

Step5:- Now, enter a file saving location to store the resultant archived Outlook for Mac OLM emails.

Step6:- Finally, OLM archive process starts successfully.

Step7:- Once the conversion is done, you will get a completion message at the end.

Step8:- Lastly, open the folder containing your archived Outlook for Mac OLM data files.

User Queries

I finally updated by Outlook for Mac 2016 version to enjoy the smooth features provide by this application. However, on starting the OLM application, it gets crashes everytime and even asks for activation. Now, I don’t want to land up in a big trouble. So, I want to migrate Outlook for Mac OLM emails to an archive file so that I won’t lose my important data. Please help!
-Shawn, UK

I want to backup Microsoft Outlook for Mac emails into my Thunderbird email client. Don’t know how to it manually. Also I don’t have much time to go through series of steps to backup OLM files to Thunderbird. So, I am looking for a reliable utility which can backup Outlook for Mac 2011 account into my Thunderbird profile. Please suggest me a software for the same. Thanks in advance!
-Bruce, Italy

Backup Outlook for Mac Account – Prominent Features

1. In order to save time and efforts of users, the software offers batch conversion facility. This enables one to archive Outlook for Mac folder containing multiple emails, contacts, calendars, etc in a single processing.

2. The tool assures to save all the attachments associated with the OLM emails during the process to archive Outlook for OLM files.

3. It offers an option to save the backup folder of Outlook for Mac emails to a desired location. One can manually change the destination path as per choice.

4. This utility also offers many file naming conventions for arranging the resultant Outlook for Mac archive data.

5. It is a 100% secure and reliable software which can archive Outlook for Mac OLM emails, folders, contacts, calendars selectively.

6. The most promising feature of the software is that one does not need to install any external software or application for archive process.

7. One can archive large Outlook for Mac file/ folders to the selected location as the tool does not impose any limitations.

Frequently Asked Questions

✔️ Can I archive Outlook for Mac OLM 2016 emails to my computer?

Yes, this software permits to archive Outlook for Mac 2016 data items to local computer or supported email clients.

✔️ Can I backup Outlook for Mac emails to Lotus Notes with this software ?

Yes, the tool gives a direct option to backup Outlook for Mac OLM to Lotus Notes.

✔️ Do I need any external installation of application to archive OLM files ?

No, it is a completely standalone application. You can archive OLM emails, contacts, calendars and other data items without any external application.

Outlook For Mac Archive Mail Yahoo Mail

Closing

Email client users are often more conscious about taking an archive of their data so as to avoid the critical data theft situations. In the above write-up we have explained a complete solution to migrate Outlook for Mac OLM email messages, attachments, folders, calendars, contact items, tasks, notes, etc. Please contact to our technical support team for further queries.

Outlook for Mac accounts connected to Exchange may sometimes get error messages stating that their Exchange mailbox is full. And IT support team may have to ask the email client users to delete unnecessary emails and attachments or to archive their mailbox data. Here, we will go through the causes of this issue and ways to deal with it.

Why the Exchange Mailbox is Full?

An Exchange connected user mailbox cannot accommodate more messages when its size reaches the mailbox quota allocated by the Exchange administrator for it. Then, users will have to reduce their mailbox size from the Outlook for Mac email client itself. Deleting unwanted emails and separating attachments from mails can help to some extent. However, a better approach would be to archive the old Outlook for Mac mailbox data and retain only the recent and most relevant items in the mailbox. Let us see how you can check the size of your Outlook for Mac mailbox folders and archive their items.

Instant Solution

Get Kernel for OLM to PST Converter, an automated tool to backup your important Outlook for Mac user data, including emails, attachments, calendars, etc. to Outlook PST.

How to Check the Size of Mailbox Folders in Outlook for Mac?

In Outlook for Mac, users don’t have the facility to check the size of the entire mailbox. They have to do it individually for each folder. For this, right-click the folder, select Folder Properties, and go to Storage tab on the Folder Properties dialogue box. Here one can view the size of the folder as well as the sizes of its subfolders.

How to Archive Outlook for Mac Mailbox Folder Data?

Outlook For Mac Auto Archive

The method for archiving folders in Outlook for Mac is given below:

1. Begin by choosing one or more messages to archive.
2. From the top ribbon, select Archive.
3. Click on Continue on the prompt (This will let you create you a new archive folder).
4. Now, to set archiving rules go to Tools and select Rules, further select Edit Rules.
5. Then select Exchange from the left menu pane, then click on ‘+’ to add a new rule.
6. Assign a Rule name and specify the required conditions. Then click on OK to save the rule.
7. To apply the rule to a folder, select all its emails and click Message > Rules > Apply > Select Rule.

Mac Outlook Archive Settings

How to Backup OLM Files in PST?

Many OLM users may want to backup their OLM files as PST files. By doing so, they can access their emails in MS Outlook (Windows environment). The process is given below:

Outlook For Mac Archive Mail Outlook

1. Begin by signing in to your Gmail account so as to configure the IMAP email account.
2. Then configure your Mac Outlook OLM file with the same Gmail account.
3. Now, create a Gmail label and then start synchronizing the OLM file with IMAP
4. Now, move all OLM file data to IMAP account and then move OLM emails from IMAP mailbox to MS Outlook PST

Also, you can opt for a third party tool Kernel for OLM to PST converter for the conversion of OLM files to PST. This tool helps you to convert OLM files to PST format. It helps migrate all Outlook for Mac items including emails, attachments, calendars, etc. to the Windows environment.

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